Careers

OFFICE & IT ADMINISTRATOR

Are you able to provide exceptional administrative support, excellent verbal and written communication, and confidentiality?  Do you prioritize tasks well, collaborate effectively, and embrace new technology with passion?  Are you willing to help solve technology issues as they arise?  Are you interested in being part of a team of people who love Jesus Christ, children, and John Knox Christian School?

If you can answer “yes” to those statements and possess at least a related Community College of Applied Arts diploma plus 2 years of related experience OR 5 years experience working in an office setting, then you need to consider working at John Knox Christian School in Oakville.

The job description for this exciting position appears below. If what you read resonates with you, then send your cover letter, resume, proof of qualifications, and a statement of faith electronically to Alta Van Niekerk, Vice-Principal of Operations and Finance, at avanniekerk@jkcs-oakville.ca.  

The application deadline is Friday, March 26.  We thank all who submit their materials.  Due to the number of anticipated responses, only those selected for our interview process will be contacted.  

Job Description:

OFFICE & IT ADMINISTRATOR

Main Objective:

The Office IT Administrator will provide general office and administrative support to the Principal, staff parents and students. They will ensure the smooth running of the office, Welcome Desk and the planning and running of student-focused events. In this role, they will also work on maintaining and monitoring the computer systems and networks for our school and assist staff, students and parents with their technical issues.

Qualifications: Related Community College of Applied Arts diploma plus 2 years of related experience OR 5 years experience related to at least two key areas.

• Ability to provide exceptional administrative support, taking direction with flexibility and reliability. Able to handle confidential and sensitive information related to staff, students, families and projects.

• Possess organizational and decision making skills, with strong acuity and the ability to prioritize multiple/competing tasks.   

• Demonstrates attention to detail and the ability to create a positive work environment. 

• Able to work effectively with frequent interruptions. Responds positively and calmly under pressure. 

• Collaborate effectively with the School Support Team and ability to work with significant autonomy.

• Should possess good communication (written and verbal), interpersonal and customer service skills. 

• Ability to embrace new technology or procedures while proficient with current office systems and equipment.

Values:

In order to fulfill the main objective, the Office IT Administrator will possess the following employee values:

• Christian -- must have a love for Jesus Christ and be an active member of a Bible-believing church.  Their personal faith must be aligned with and supportive of the Christian mission of JKCS.  The person must be filled with grace and demonstrate the fruit of the Spirit.

• Passion -- must be someone who is eager to demonstrate a passion for serving Christ by supporting others and planning and organizing systems.

• Growth -- must strive for excellence, always looking to improve competency while seeking out best practices.  Striving to accomplish goals while welcoming challenges defines this person well.

• Connection -- must have a compassionate heart for staff, students and families.  The person must have the ability to communicate well with staff, families, students, and suppliers.

Main Duties:

General Office:

• Ensure that the school office operates in a consistently organized manner

• Provide relief and ensure coverage/breaks for the Welcome Desk.

• Walkie-talkie Check in for staff before school, both nutrition breaks and after school issues

• Oversee petty cash record keeping & disbursements

• Additional administrative duties as requested by the Principal, Vice-Principal or staff

IT Support:

• Troubleshoot and resolve issues with software or hardware. 

• Walk colleagues through steps to help them resolve their technical problems. 

• Maintain procedures and reports that provide technical support to the entire organization.

• Support the implementation of new solutions or applications.

• Establish accounts for new users and assist with basic training; and update email groups as needed

• Be familiar with all hardware used as educational technology in the school. It includes, but is not limited to Windows Laptops, Chromebooks, iPad’s, Swivl Cameras, Smart Boards, Printers and document cameras.

• Be familiar with software we use at JKCS. It includes but is not limited to, Microsoft products, Google Suite for education, JamF software for the iPads, Chrome Management, Donor Management, Quickbooks

Database Management:

• ‘Super-user’ of Sycamore (JKCS school information system) and assist staff as needed.

• Setting up, organizing, maintaining and updating school database for students/staff/families. 

• Generate forms, lists and communication from the school database as needed.  

• Annual database archiving and progression of students, creation of classes, teachers, subjects, new class lists.

• Uploading photo files of students/staff to the school database from the photography company.

• Setup annually and maintain the database for the school-wide emergency announcements via automated web based database platform. (ie: ‘Call-Em’All’)

School Reporting:

• Responsible for annual Reports to the Ministry of Education (ONSIS), Christian School International, Vocate, Ontario College of Teachers, other reports as needed.

Office Equipment: 

• Responsible for maintaining office equipment including the phone system, office microphone, printers, photocopiers, mail machine, laminator, walkie-talkies, and any other office equipment as needed.

• maintain/set school bells

Event Support:

• Planning and/or administrative/IT support for the following events:

  • Learning Conferences (Nov/Dec & April) and book group conferences as needed.

  • Track & Field Day (standings lists and score sheets) 

  • Membership Meeting (IT support)

  • Class Configuration Meetings

  • Graduation (IT support) 

Time Allotted:

This will be an hourly paid position 5 days a week from 8am to 4pm from approximately mid-August to early July every year.  Vacation time normally includes approximately six weeks of summer vacation, two weeks at Christmas, and one week at March Break. PD days as required by the Principal or designate. Exceptions will be made as necessary by the Principal or designate in conversation with the employee.  

Accountability:

Directly accountable to the Principal or designate. An annual employee meeting will assess personal performance and review this job description.

Remuneration:

The hourly rate is calculated as per the Edvance/Vocate grid.  Benefits and Pension (8.05%) are also included.